Retirement Letter

Retirement Letter

Retirement letter is a letter written by an employee to inform the employer about his/her pending or voluntary retirement due to personal reasons like accident, commutation, health problem, low salary or certain unavoidable circumstances. It is an official formality of an employee that he should inform the concerned authority about the retirement. This information has to be always sent in advance whose time period can be several weeks or months depending upon the company policies. Most organisations have policies regarding this time period and generally this time period works out to be 2-6 weeks. This pre-information smoothens the retirement process by removing any misunderstanding in advance. The employer also gets plenty of time to make all the necessary arrangements like replacement, calculating gratuity, pension or any other benefits. For acquiring ‘Reference Letter’ ‘Acknowledgement Letter’, it is beneficial on the part of the employee to give a proper Retirement Letter Notice. The retirement document is also necessary for maintaining the official records.

A retirement letter is known by various similar names like letter of retirement, letter of intent to retire, retiring letter, retirement announcement letter and retirement notification letter. Retirement letter has all the tones of an announcement letter as it serves to inform the authority about the standard business practice of ceasing full-time employment on reaching the age of superannuation (discharging).

It is also a business letter as it is mostly formal in nature. It is a request letter when seeking a voluntary retirement. Retirement letters are very similar to resignation letters, termination letters and farewell letters as they have almost the same purpose. The reasons, length, formality, informality and consequences of these letters differ. It is highly advisable to send letter of intent to retire personally or interoffice memo to ensure personal intimation of procedure.