Refusal Letter

Refusal Letter

Refusal Letter is a letter written to notify the reader about the decision of the writer to decline an invitation, an offer, a claim, a request or any other matter. Mostly a formal type of letter, it can be written for informal matters especially an invitation letter. A refusal letter is synonymous to rejection letter and decline letter. Refusal letter is total opposite of an acceptance letter. Obviously the terms acceptance is antonym to rejection. But if we compare it other letters it is akin to announcement letter and has slight inclination towards a cancellation letter. Most of such letters are written to decline an invitation or a job offer

It can be easily comprehended that a refusal letter will be written to refuse but who writes these and why do we write.

The answer to the first question is – Anybody can write a refusal letter as long as there is a reason for it. You can be an employee declining a job offer or an employer rejecting a candidate’s job request. If you are a businessman and you do not like a proposal, you convey to the concerned in written. If you are a claims officer and you are not satisfied with the demand of the client, you can write a claim refusal letter. There are many other situations where you have to write the letter of refusal.   

The answer to the second question is - Refusal letters have all the ingredients of negative and pessimist sentiments and yet they have to be written and sent to the recipient. They have to be written because they are a part of professional ethics which require communicating the disappointing news. But why to send this news when it is a sad one. You have to write it because someone is expecting a reply and not replying can cause unnecessary concern to the anticipating recipient. Thus it is a liability to inform so that things are clear and everyone can move on with their respective objectives. The writers of such letters have a tough job at hand but you can mellow down the unhappy news with the help of our Tips section. This will work both for you and the recipient.